Introduction
Much like your email out-of-office auto-reply, the Absence Manager can be used to transfer work assigned to you during your absence.
Please note the following rules you should be aware of:
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Tasks can only be deputised to colleagues with the same roles as you.
- Note: If you cannot see a colleague's name in the drop-down list, this could mean they need their roles updating.
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Any work outstanding (currently on your task list) will not be transferred automatically.
- Note: These tasks must be transferred manually - see Transfer Tasks for further details.
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If you have access to multiple domains, ensure you have selected the correct organisation before attempting to set your Absence Manager.
- Note: Your current domain is will be highlighted in the list when you go to 'Switch Organisation' in your settings menu; you can find this by navigating to your profile picture in the top-right.
Adding a New Absence
- Click on your profile picture at the top right corner of the window to display your settings menu.
By default, this appears as a circle with your initials inside.
2. Click the Absence Manager button.
The Absence Manager shows any active or planned absences.
3. Click the Add Absence button:
4. In the Deputise to field, select the user to receive any work assigned to you during your absence.
5. Enter the Start and End dates of your absence (inclusive dates).
6. Select a Reason from the drop-down.
7. Write any Additional notes.
Additional notes are not mandatory but may be helpful for you as a personal note if adding multiple absences.
8. Click Save Absence.
Viewing and Editing Absences
Any current (active) absences will be listed in the Absence Manager. These can be edited or deleted as necessary via the 'Edit' button and the drop-down arrow next to it:
Note: Tick 'Show Past Absences' to view previous/expired absences.
See also:
LP5: Teams Function and Team Absences
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